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Moving invoice template

Fill in the job, check the totals and print the invoice or save it as a PDF. Hours, travel, materials, extras, deposit and balance due, all worked out for you.

Your company
Customer and job
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Runs in your browser. Nothing you type is sent anywhere.

How to use it

  1. 1Fill in your company once. It is remembered in this browser.
  2. 2Add the customer, the move date and an invoice number.
  3. 3Enter each line: hours times your rate for labor, travel, materials and extras. Add or remove lines as needed.
  4. 4Enter the deposit already paid and any sales tax that applies to materials in your state.
  5. 5Print or save as a PDF. LeadKeet clients send invoices as a text link customers can pay from their phone. See payments.

Want the full picture? Read the quotes and booking guide.

Questions, answered

What should a moving invoice include?

Your company name, contact details and license number, the customer, the move date and addresses, an invoice number, each charge with hours and rates, any deposit already paid, the balance due, payment methods and the due date.

Do I charge sales tax on moving services?

It depends on your state. Many states do not tax moving labor, but some tax materials like boxes. Check with your state’s tax agency or your accountant and only add tax where it applies.

When should a moving company send the invoice?

At the end of the job, before the crew leaves, so the customer can pay on the spot. For business customers, agree payment terms in advance.

Should the invoice match the estimate?

It should follow the same rates and fees. If the final time or services changed, list them clearly so the customer can see why the total moved.

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